Event Guidelines
If you have a new idea for an event, email the PTO at dallinptoboard@gmail.com or find one of us in person to discuss how it aligns with the mission of our organization. We will help with ideas on when in the year and how it might work, as well as connect you with others who can help.
Check Calendars to Find Dates
To find a good date, check the school calendar as well as the school district's building calendar to see what else might be going on. If your event might include Florence Field, check the Rec Department calendar as well. Once you know which date(s) you’d like, run it by your PTO contact as well as Thad or Sam to rule out any additional conflicts.
File Appropriate Forms
A building use form is required to use the school after hours. Paper forms are located in the filing cabinet on the far left under the mailboxes in the main office. Susan can help you. Hand Susan the form once you've filled it out; Thad needs to sign it before it's sent to the central office for approval. Check the building calendar to confirm your booking; no confirmation will be sent.
For the use of Florence Field, an event permit is required from the Rec Department.
Advertising Your Event
You can use the following channels to advertise your event to the Dallin community. You can also use them to recruit volunteers if you need help with planning or running your event.
Dallin Digest
Submit posts for our weekly school newsletter to dallinnewsletter@gmail.com. Posts should be submitted by Wednesday at midnight to run in that Friday’s digest. We recommend posting 2 to 3 weeks prior to your event.
PTO Facebook Page
Email what you’d like posted on our public Facebook page to dallinptoboard@gmail.com and include “Communication Request” in the subject line.
Email from the PTO
Emails from the PTO can be sent by individual grade levels, so this is a great choice if your message is only relevant to some grades and not others. Email dallinptoboard@gmail.com and include “Communication Request” in the subject line and request which families you’d like it sent to.
Email from Mana
You can email all families in the school through Mana Joshi. Send your message to mjoshi@arlington.k12.ma.us and ask her to send it to all Dallin families.
Dallin School Calendar
Email Mana at mjoshi@arlington.k12.ma.uswith the date and time of your event and ask her to put it on the school calendar that all parents can see.
